MINUTES OF THE REGULAR BOARD MEETING OF THE
CORE EDUCATIONAL COOPERATIVE
BOARD OF DIRECTORS
THURSDAY, JULY 13, 2023
President C. Clites called the budget hearing to order at 9:55 a.m. and the regular meeting of the Board of Directors of the Core Educational Cooperative to order at 10:01 a.m. on Thursday, July 13, 2023, at CORE Educational Cooperative Office in Platte, SD.
Members present: Tina Westendorf (Armour), Pamela Haukaas via Zoom (Colome Consolidated), Chad Clites (Corsica-Stickney), Katie Bolander via Zoom (Gregory), Lisa Pazour via Zoom (Kimball), Veronica Gerard joined at 10:01 via Zoom (Lyman), Dale Larsch (Mt. Vernon), Lindsey Weich joined at 10:09 a.m. via Zoom (Plankinton), Roxanne Summerville (Platte-Geddes), Jim Munsen (White Lake).
Members absent: Joel Johnson (Burke), Sara Thompson (Wessington Springs), and Brooke LeGrand (Wolsey-Wessington).
Superintendents: Scott Muckey (Corsica-Stickney), Sara Anderson via Zoom (Gregory), Eric Denning via Zoom (Mt. Vernon), and Lezlie Larsen via Zoom (Plankinton).
Others present: Renee Thomas (Director), Catrina Brown (Business Manager), Jane Keller (Office Assistant).
Additional Agenda Items
No additional agenda items were added.
Approve Agenda
Motion Armour, seconded by Platte-Geddes approving the agenda. All members present voted aye. Motion carried.
Budget Hearing
Time was allowed for a hearing on the proposed 2023-2024 budget in accordance with SDCL 13-11-02. No
action taken.
Adjourn Budget Hearing
Motion
Platte-Geddes, seconded by White Lake to adjourn the budget hearing meeting at 9:59
a.m. All members
present voted aye. Motion carried.
The regular meeting was called order at 10:01 a.m.
Additional Agenda Items
No items were added to the agenda.
Approve Agenda
Motion Platte-Geddes, seconded by White Lake approving the agenda. All members present voted aye. Motion carried.
Approve Minutes from June 29, 2023
Motion Mt. Vernon, seconded by Gregory approving the minutes from the regular meeting held on June 29, 2023. All members present voted aye. Motion carried.
Public Forum
No action taken.
Approve Financial Reports
Motion Kimball, seconded by Gregory approving the report of cash transactions, payroll summary report, revenue summary, and expenditure reports dated June 30, 2023. All members present voted aye. Motion carried.
Approve July 2023 Bills
Motion White Lake, seconded by Mt. Vernon approving the following bills for payment:
|
Check # |
Vendor Name |
Account Number |
Invoice Detail
Description |
Invoice |
|
3387 |
EMC
INSURANCE COMPANY |
10
2545 000 550 |
INSURANCE
FOR 23-24 |
$
39,137.00 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
10
2623 000 240 |
WORKMAN'S
COMP INSURANCE |
$
359.10 |
|
|
|
|
Fund 10 Total: |
$
39,496.10 |
|
|
|
|
|
|
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
1223 000 240 |
WORKMAN'S
COMP INSURANCE |
$
215.46 |
|
3402 |
VERIZON
WIRELESS |
22
1223 000 340 |
TRANSITION
PROGRAM MIFI |
$
40.01 |
|
3398 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
22
1223 000 411 |
TRANSITION
PROGRAM FINGERPRINTS- |
$
21.62 |
|
3401 |
US
BANK VOYAGER FLEET SYSTEMS |
22
1223 000 413 |
TRANSITION
PROGRAM FUEL |
$
44.89 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2113 000 240 |
WORKMAN'S
COMP INSURANCE |
$
287.28 |
|
3386 |
CORSICA-STICKNEY
SCHOOL DISTRICT |
22
2113 025 325 |
PROGRAM
RENT |
$
1,000.00 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2126 000 240 |
WORKMAN'S
COMP INSURANCE |
$
287.28 |
|
3401 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2126 000 413 |
ED
EVAL FUEL |
$
35.25 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2149 000 240 |
WORKMAN'S
COMP INSURANCE |
$
790.01 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2159 000 240 |
WORKMAN'S
COMP INSURANCE |
$
1,651.84 |
|
3401 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2159 000 413 |
SPEECH
FUEL |
$
109.91 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2171 000 240 |
WORKMAN'S
COMP INSURANCE |
$
287.28 |
|
3401 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2171 000 413 |
PT
FUEL |
$
51.74 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2172 000 240 |
WORKMAN'S
COMP INSURANCE |
$
359.10 |
|
3398 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
22
2172 000 411 |
OT
FINGERPRINTS- MILLAR |
$
21.63 |
|
3390 |
LAWLER
AUTOMOTIVE INC |
22
2172 000 413 |
OT
OIL CHANGE - PAIGE #18 |
$
55.31 |
|
3399 |
SEVERSON'S
SERVICE |
22
2172 000 413 |
OT
OIL CHANGE - SONA #34 |
$
69.95 |
|
3401 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2172 000 413 |
OT
FUEL |
$
95.76 |
|
3384 |
CENTRAL
DAKOTA TIMES |
22
2319 000 350 |
BOARD
ADVERTISING |
$
281.24 |
|
3383 |
ASBSD |
22
2319 000 640 |
BOARD
DUES |
$
775.00 |
|
3387 |
EMC
INSURANCE COMPANY |
22
2319 000 651 |
INSURANCE
FOR 23-24 |
$
15,575.00 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2329 000 240 |
WORKMAN'S
COMP INSURANCE |
$
143.64 |
|
3401 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2329 000 413 |
DIRECTOR
FUEL |
$
45.36 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2529 000 240 |
WORKMAN'S
COMP INSURANCE |
$
143.64 |
|
3399 |
SEVERSON'S
SERVICE |
22
2529 000 334 |
FISCAL
TRAVEL |
$
31.85 |
|
3400 |
SOFTWARE
UNLIMITED, INC. |
22
2529 000 411 |
FISCAL
SOFTWARE |
$
5,250.00 |
|
3392 |
NORTHWESTERN
ENERGY |
22
2549 000 321 001 |
OFFICE
ELECTRICITY |
$
248.00 |
|
3385 |
CITY
OF PLATTE |
22
2549 000 321 002 |
OFFICE
WATER AND SEWER |
$
77.49 |
|
3394 |
PLATTE
TREE AND LAWN CARE |
22
2549 000 323 |
OFFICE
MAINTENANCE |
$
100.00 |
|
3395 |
ROCKFORD'S
SANITATION, LLC |
22
2549 000 323 |
OFFICE
GARBAGE |
$
85.00 |
|
3396 |
S&H
HEATING AND COOLING INC |
22
2549 000 323 |
OFFICE
AC MAINTENANCE |
$
140.08 |
|
3391 |
MIDSTATE
COMMUNICATIONS |
22
2549 000 340 |
OFFICE
PHONE |
$
372.46 |
|
3402 |
VERIZON
WIRELESS |
22
2549 000 340 |
OFFICE
MIFI |
$
40.01 |
|
3397 |
SD
DEPARTMENT OF REVENUE |
22
2549 000 550 |
CAR
LICENSING |
$ 2.50 |
|
3403 |
VERN
EIDE OF MITCHELL |
22
2549 000 550 |
CAR
PURCHASE - 2023 TRAILBLAZER |
$
29,990.00 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2765 000 240 |
WORKMAN'S
COMP INSURANCE |
$
143.64 |
|
3401 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2765 000 334 |
B-3
FUEL |
$
49.40 |
|
4478 |
MOSTERD,
HOLLY |
22
2765 000 334 |
BIRTH
TO 3 CONFERENCE |
$
25.00 |
|
4478 |
MOSTERD,
HOLLY |
22
2765 000 334 |
BIRTH
TO THREE FUEL |
$
20.02 |
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2765 019 240 |
WORKMAN'S
COMP INSURANCE |
$
71.82 |
|
|
|
|
Fund 22 Total: |
$
59,035.47 |
|
|
|
|
|
|
|
3388 |
FIRST
DAKOTA INDEMNITY COMPANY |
53
2226 000 240 |
WORKMAN'S
COMP INSURANCE |
$
430.91 |
|
4474 |
BREWER,
LINDSEY |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
540.00 |
|
4475 |
JOHNSON,
DILLON |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
3,060.00 |
|
4476 |
KOUPAL,
KAREN |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
990.00 |
|
4477 |
LARSON,
ERIN |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
360.00 |
|
4480 |
RANK,
TORRI |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
180.00 |
|
4481 |
SCHAFFER,
MAXWELL |
53
2226 000 319 201 |
EDGE
TEACHER PYAMENT |
$
810.00 |
|
4482 |
WITT,
KATE |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
810.00 |
|
4482 |
WITT,
KATE |
53
2226 000 319 202 |
BLACKBOARD
TEACHER PAYMENT |
$
255.00 |
|
4479 |
O'DOAN,
DEBRA |
53
2226 000 334 |
GW/PD
TRAVEL |
$
54.06 |
|
3402 |
VERIZON
WIRELESS |
53
2226 000 340 |
VS
PHONE |
$
51.24 |
|
4479 |
O'DOAN,
DEBRA |
53
2226 000 341 |
GW/PD
POSTAGE |
$
14.60 |
|
3393 |
OFFICE
PRODUCTS CENTER |
53
2226 000 411 |
VS
SUPPLIES |
$
899.00 |
|
4479 |
O'DOAN,
DEBRA |
53
2226 000 411 |
GW/PD
SUPPLIES |
$
10.65 |
|
3389 |
KNOWLEDGE
MATTERS |
53
2226 000 411 202 |
SPORTS
& ENTERTAINMENT LAB LICENSE |
$
1,295.00 |
|
|
|
|
Fund 53 Total: |
$
9,760.46 |
|
|
|
|
|
|
|
|
|
|
Report
Total: |
$ 108,292.03 |
All members present voted aye. Motion carried.
Officially adjourn the 2022-2023
Cooperative Board and appoint Director Renee Thomas as temporary chairperson
Motion Kimball, seconded by Armour to officially
adjourn the 2022-2023 cooperative board meeting
and appoint
director Renee Thomas temporary chairperson. All members present voted aye. Motion carried.
Oath of Office per SDCL 3-1-5 for board members
The Business Manager administered the oath of office per SDCL 3-1-5 to Jim Munsen and Veronica Gerard.
Organize the 2023-2024 Board
of Education
Motion by Kimball, seconded by Platte-Geddes
to nominate Chad Clites as President for 2023-2024 year,
nominations ceased
by Armour and seconded by White Lake. All members present voted aye. Motion carried.
Motion Kimball, seconded by Plankinton to
nominate for Dale Larsch as Vice President for 2023-2024 year,
nominations ceased
by Kimball and seconded by Plankinton. All members present voted aye. Motion
carried.
Meeting
was turned back over to President Chad Clites.
Approve Potential Conflict
of Interest per SDCL 3-23
Motion White Lake, seconded by Armour to
approve the conflict of interest form from Dale Larsch as he
is a member of the
CORE Educational Coop board and Mid Central Educational Coop board. All
members present
voted aye with Mt. Vernon abstaining.
Motion carried.
Motion White Lake, seconded by Platte-Geddes
to approve the conflict of interest form from Tina Westendorf as
she is a member of
the CORE Educational Coop board and Mid Central Educational Coop board. All
members present
voted aye with Armour abstaining. Motion
carried.
Motion Mt. Vernon, seconded by Platte-Geddes
to approve the conflict of interest form from Jim Munsen as he
is a member of the
CORE Educational Coop board and Mid Central Educational Coop board. All
members present
voted aye with White Lake abstaining.
Motion carried.
Motion Kimball, seconded by Armour to
approve the conflict of interest form from Roxanne Summerville as
she is a member of
the CORE Educational Coop board and Mid Central Educational Coop board. All
members present
voted aye with Platte-Geddes abstaining.
Motion carried.
Motion Armour, seconded by Plankinton to
approve the conflict of interest form from Lisa Pazour as
she is a member of
the CORE Educational Coop board and Mid Central Educational Coop board. All
members present
voted aye with Kimball abstaining.
Motion carried.
Motion Platte-Geddes, seconded by Kimball to
approve the conflict of interest form from Pamela Haukaas as
she is a member of
the CORE Educational Coop board and Mid Central Educational Coop board. All
members present
voted aye with Colome abstaining. Motion
carried.
Annual Meeting Approvals
Motion White Lake, seconded by Armour to approve the
following items:
a.
Designate
the Lyman County Herald as
the cooperative’s official newspaper for the 2023-24 school year.
b.
Designate
Rodney Freeman as the cooperative’s official legal counsel
c.
Authorize
Catrina Brown (Business Manager) , Chad Clites (Board President)
and Dale Larsch (Board
Vice-President) as signer on all accounts and depositories.
d.
Designate
depositories of Core Educational Cooperative as First
Fidelity (Platte).
e.
Designate
Director and Business Manager as authorized purchasing agents.
f.
Authorize
Business Manager to advertise for bids and quotes on necessary materials.
g.
Authorize
Business Manager to Invest and Reinvest Funds in
institutions which may serve the greatest advantage to the cooperative.
h.
Approval
of Bond for Business Manager in the amount of $50,000, Director in the amount
of $10,000
i.
Set
date Thursday of the
first full week of each month, time 10:00 a.m., place Core Educational Cooperative. (Unless otherwise
specified)
j.
Approve Robert’s Rule of Order (revised) as the guide for
Core Cooperative board meetings
k.
Approve Auditor’s for 2023-2024 school year, Schoenfish and
Company
l.
Establish
the board member per diem at $60.00 per meeting for board members and
$70.00 per meeting for the President plus mileage at state rate
m. Approve use of electronic (facsimile)
signatures on vouchers, work logs and reports
n.
Approve
publication of salaries
o.
Approve
Personnel Handbook
p.
Approve
Comprehensive Special Education Plan
q.
Approve
By-Laws
r.
Approve
Motor Vehicle Policy Amendments
s.
Approve
Computer Use Policy
All
members present voted aye. Motion
carried.
Approve Contracts
Motion Platte-Geddes, seconded by White Lake to approve the following contracts:
|
John Fouberg |
Edgenuity Teacher |
VS2024-032 |
$90 per student, per semester |
All members present voted aye. Motion carried.
Surplus Vehicle
Motion Platte-Geddes, seconded by Mt. Vernon to approve surplusing the following car:
Inventory #: 1014; 2010 Chevrolet Impala; Vin # 2G1WB5EN1A1247578; Mileage 150,214
All members present voted aye. Motion carried.
Approve Out of State Travel Request
Motion Plankinton, seconded by Kimball to approve the out of state travel request for Sona Kott to attend the
School Based Practioners Summit on August 7-8, 2023 in Columbus, OH. All members present voted aye.
Motion carried.
Director’s Report
A copy of the 2022-2023 Annual Report was handed out. No action taken.
Next Meeting:
August 10, 2023 at 10:00 a.m. at the CORE Educational Cooperative in Platte, SD.
Adjourn
Motion Platte-Geddes, seconded by White Lake to adjourn the meeting at 10:35 a.m. All members present voted aye. Motion carried.
_______________________________ _______________________________
President Business Manager
