MINUTES OF THE REGULAR BOARD MEETING OF THE

CORE EDUCATIONAL COOPERATIVE

BOARD OF DIRECTORS

WEDNESDAY, JULY 13, 2022

 

President C. Clites called the budget hearing to order at 9:50 a.m. and the regular meeting of the Board of Directors of the Core Educational Cooperative to order at 10:05 a.m. on Wednesday, July 13, 2022, at CORE Educational Cooperative Office in Platte, SD. 

 

Members present:    Tina Westendorf (Armour), Pamela Haukaas (Colome Consolidated), Chad Clites (Corsica-Stickney), Katie Bolander via Zoom (Gregory), Lisa Pazour (Kimball), Judge Jessop via Zoom (Lyman), Dale Larsch (Mt. Vernon), Lindsey Weich (Plankinton), Roxanne Summerville (Platte-Geddes), Sara Thompson left at 10:30 a.m. via Zoom. (Wessington Springs), and Brooke LeGrand via Zoom (Wolsey-Wessington).

                                     

Members absent:    Joel Johnson (Burke) and Kris Pursell (White Lake).

 

Superintendents:     Craig Holbeck via Zoom (Armour), Clint Nelson via Zoom (Mt. Vernon), and Joel Bailey (Platte-Geddes).

 

Others present:         Valerie Johnson (Director), Renee Thomas (Assistant Director), Catrina Brown (Business Manager), Jane Keller (Office Assistant), and Betsy Rohde (Colome Business Manager).

 

Additional Agenda Items

No additional agenda items were added.

Approve Agenda

Motion Kimball, seconded by Armour approving the agenda.  All members present voted aye.  Motion carried.

Budget Hearing

   Time was allowed for a hearing on the proposed 2022-2023 budget in accordance with SDCL 13-11-02.  No

   action taken.

Adjourn Budget Hearing

   Motion Kimball, seconded by Mt. Vernon to adjourn the budget hearing meeting at 10:05 a.m. All members

   present voted aye.  Motion carried.

 

The regular meeting was called order at 10:05 a.m.

Additional Agenda Items

    Oath of Office for Lyman Representative.

Approve Agenda

Motion Plankinton, seconded by Platte-Geddes approving the amended agenda.  All members present voted aye.  Motion carried.

Oath of Office per SDCL 3-1-5 for Lyman Representative

   The Business Manager administered the oath of office per SDCL 3-1-5 to Judge Jessop (Lyman).

Approve Minutes from June 29, 2022

Motion Kimball, seconded by Plankinton approving the minutes from the regular meeting held on June 29, 2022.  All members present voted aye.  Motion carried.

Public Forum

     No action taken.

Approve Financial Reports

      Motion Mt. Vernon, seconded by Kimball approving the report of cash transactions, payroll summary report, revenue summary, and expenditure reports dated June 30, 2022.  All members present voted aye.  Motion carried.

Approve July 2022 Bills

Motion Plankinton, seconded by Armour approving the following bills for payment:

Check #

Vendor Name

Account Number

Invoice Detail Description

  Invoice
Amount

3025

SOFTWARE  HOUSE INTERNATIONAL

10 2227 000 473

EDUCATION QUALIFIED USER

 $        1,217.42

3025

SOFTWARE  HOUSE INTERNATIONAL

10 2227 000 473

WINDOWS SERVER STANDARD TWO CORE PACKS

 $           105.80

3002

EMC INSURANCE COMPANY

10 2545 000 550

CAR INSURANCE FOR 22-23

 $      30,628.00

3004

FIRST DAKOTA INDEMNITY COMPANY

10 2623 000 240

WORKER'S COMP INSURANCE

 $           297.21

 

 

 

Fund 10 Total:

 $      32,248.43

 

 

 

 

 

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2113 000 240

WORKER'S COMP INSURANCE

 $           445.82

3028

US BANK VOYAGER FLEET SYSTEMS

22 2113 000 413

BEHAVIORAL ANALYST FUEL

 $             69.01

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2126 000 240

WORKER'S COMP INSURANCE

 $           297.21

3005

GILL, AMBER

22 2126 000 411

FINGERPRINT FEE

 $             10.00

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2149 000 240

WORKER'S COMP INSURANCE

 $           445.82

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2159 000 240

WORKER'S COMP INSURANCE

 $        1,658.30

3456

BRINK, BOBBI

22 2159 000 334

SPEECH TRAVEL

 $           183.12

3011

MAIN STREET AUTO PARTS LLC

22 2159 000 413

SPEECH WIPERS - TANIA #21

 $             31.39

3013

NELSON'S MACHINE AND WELDING

22 2159 000 413

SPEECH OIL CHANGE - TANIA #21

 $             55.95

3028

US BANK VOYAGER FLEET SYSTEMS

22 2159 000 413

SPEECH FUEL

 $           228.16

3022

SD SPEECH-LANGUAGE-HEARING ASSOCIATION

22 2159 000 640

SPEECH WORKSHOP DUES

 $        2,000.00

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2171 000 240

WORKER'S COMP INSURANCE

 $           148.60

3029

VERIZON WIRELESS

22 2171 000 340

PT MIFI

 $             40.01

3028

US BANK VOYAGER FLEET SYSTEMS

22 2171 000 413

PT FUEL

 $             44.58

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2172 000 240

WORKER'S COMP INSURANCE

 $           297.21

3010

LAWLER AUTOMOTIVE INC

22 2172 000 413

OT TIRES AND OIL CHANGE - PAIGE #18

 $           617.37

3024

SEVERSON'S SERVICE

22 2172 000 413

OT OIL CHANGE AND BATTERY - SONA #2

 $           230.85

3018

RIVERSIDE TECHNOLOGIES, INC

22 2227 000 541

HP 450 G8 NON TOUCH

 $        7,188.00

3018

RIVERSIDE TECHNOLOGIES, INC

22 2227 000 541

RTI AND HP 3 YEAR ADP

 $        1,188.00

3018

RIVERSIDE TECHNOLOGIES, INC

22 2227 000 541

HP 800 DM G6 WITH WIFI

 $           569.00

3018

RIVERSIDE TECHNOLOGIES, INC

22 2227 000 541

HP E24 G4 23.8 INCH DISPLAY

 $           368.00

3000

CORSICA GLOBE

22 2319 000 350

BOARD ADVERTISING

 $           120.00

3006

GREGORY TIMES-ADVOCATE

22 2319 000 350

BOARD ADVERTISING

 $           354.02

3015

PLATTE ENTERPRISE, THE

22 2319 000 350

BOARD ADVERTISING

 $             97.50

3003

FIRST BANK & TRUST

22 2319 000 411

BOARD SUPPLIES-WEBSITE

 $           338.58

2997

ASBSD

22 2319 000 640

BOARD DUES 22-23

 $           775.00

3008

INSTITUTIONAL COMPLIANCE SOLUTIONS

22 2319 000 640

TITLE IX TRAINING

 $      12,500.00

3023

SD TEACHER PLACEMENT CENTER

22 2319 000 640

BOARD DUES 22-23

 $           435.00

3002

EMC INSURANCE COMPANY

22 2319 000 651

INSURANCE FOR 22-23

 $      13,166.00

3007

HUB INTERNATIONAL MOUNTAIN STATE

22 2319 000 651

FISCAL AND DIRECTOR BOND

 $           300.00

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2321 000 240

WORKER'S COMP INSURANCE

 $           148.60

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2329 000 240

WORKER'S COMP INSURANCE

 $           297.21

3028

US BANK VOYAGER FLEET SYSTEMS

22 2329 000 413

DIRECTOR FUEL

 $             65.12

3020

SCHOOL ADMINISTRATORS OF SD

22 2329 000 640

DIRECTOR DUES

 $           939.50

3020

SCHOOL ADMINISTRATORS OF SD

22 2329 000 640

ASSISTANT DIRECTOR DUES

 $           719.50

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2529 000 240

WORKER'S COMP INSURANCE

 $           148.60

3017

QUILL CORPORATION

22 2529 000 411

FISCAL SUPPLIES

 $           108.64

3026

SOFTWARE UNLIMITED, INC.

22 2529 000 411

FISCAL ACCOUNTING SOFTWARE

 $        5,100.00

3014

NORTHWESTERN ENERGY

22 2549 000 321 001

OFFICE ELECTRICITY

 $           339.00

2999

CITY OF PLATTE

22 2549 000 321 002

OFFICE WATER AND SEWER

 $             72.63

3016

PLATTE TREE AND LAWN CARE

22 2549 000 323

OFFICE YARD SPRAY

 $             60.00

3019

ROCKFORD'S SANITATION, LLC

22 2549 000 323

OFFICE GARBAGE

 $             60.00

3030

WYNIA MOWING

22 2549 000 323

OFFICE MOWING

 $             75.00

3012

MIDSTATE COMMUNICATIONS

22 2549 000 340

OFFICE PHONE

 $           307.15

3029

VERIZON WIRELESS

22 2549 000 340

OFFICE MIFI

 $             40.01

3001

COUNTY FAIR

22 2549 000 411

OFFICE SUPPLIES

 $             12.89

3027

SYNCB/AMAZON

22 2549 000 411

OFFICE SUPPLIES

 $           195.88

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2765 000 240

WORKER'S COMP INSURANCE

 $           148.60

3027

SYNCB/AMAZON

22 2765 000 411

BIRTH TO THREE SUPPLIES

 $             47.98

3004

FIRST DAKOTA INDEMNITY COMPANY

22 2765 019 240

WORKER'S COMP INSURANCE

 $           125.00

 

 

 

Fund 22 Total:

 $      53,213.81

 

 

 

 

 

3004

FIRST DAKOTA INDEMNITY COMPANY

53 2226 000 240

WORKER'S COMP INSURANCE

 $           445.82

3455

BREWER, LINDSEY

53 2226 000 319 201

EDGE TEACHER PAYMENT

 $           540.00

3457

DYK, ROXANE

53 2226 000 319 201

EDGE TEACHER PAYMENT

 $           450.00

3458

LARSON, ERIN

53 2226 000 319 201

EDGE TEACHER PAYMENT

 $           360.00

3459

SCHAFFER, MAXWELL

53 2226 000 319 201

EDGE TEACHER PAYMENT

 $           360.00

3460

SCHNEIDER, JEFF

53 2226 000 319 201

EDGE TEACHER PAYMENT

 $             90.00

3461

SCHNEIDER, MARY

53 2226 000 319 201

EDGE TEACHER PAYMENT

 $        2,610.00

3009

KRAFT, SARA

53 2226 000 319 202

BLACKBOARD TEACHER PAYMENT

 $           505.00

3029

VERIZON WIRELESS

53 2226 000 340

VS PHONE

 $             51.34

3021

SD DIVISION OF CRIMINAL INVESTIGATION

53 2226 000 411

VS FINGERPRINTS

 $             43.25

2998

BLACKBOARD INC

53 2226 000 411 202

BLACKBOARD LICENSES; INV #1380720

 $        6,000.00

3027

SYNCB/AMAZON

53 2226 000 411 202

BLACKBOARD SUPPLIES

 $           156.56

 

 

 

Fund 53 Total:

 $      11,611.97

 

 

 

 

 

 

 

 

Report Total:

 $      97,074.21

All members present voted aye.  Motion carried.

Approve Other Payroll

  Motion by Kimball, seconded by Mt. Vernon to approve the following other payroll:

PAYROLL ITEMS THAT NEED APPROVAL BY THE GOVERNING BOARD

July 13, 2022

EMPLOYEE NAME

SERVICES

AMOUNT

Betsy Shippy

PT Services

$455.10

TOTAL TO BE APPROVED FOR JULY 20, 2022 PAYROLL

$455.10

  All members present voted aye. Motion carried.

Officially adjourn the 2021-2022 Cooperative Board and appoint Director Valerie Johnson as temporary chairperson

   Motion Armour, seconded by Platte-Geddes to officially adjourn the 2021-2022 cooperative board meeting at

   10:18 a.m. and appoint director Valerie Johnson as temporary chairperson.  All members present voted aye.

    Motion carried.

Oath of Office per SDCL 3-1-5 for board members

   The Business Manager administered the oath of office per SDCL 3-1-5 to all cooperative board members in

   attendance. 

Organize the 2022-2023 Board of Education

    Motion by Kimball, seconded by Plankinton to nominate Chad Clites as President for 2022-2023 year,

    nominations ceased by Armour and seconded by Mt. Vernon. All members present voted aye.  Motion carried.

 

    Motion Kimball, seconded by Plankinton to nominate Dale Larsch as Vice President for 2022-2023 year,

    nominations ceased by Armour and seconded by Platte-Geddes. All members present voted aye.  Motion

    carried.

 

    Motion Kimball, seconded by Plankinton to elect Chad Clites as President and Dale Larsch as Vice President

    for 2022-2023.  All members present voted aye.  Motion carried.

 

Meeting was turned back over to President Chad Clites.

 

Approve Potential Conflict of Interest per SDCL 3-23

    Motion Kimball, seconded by Plankinton to approve the conflict of interests for Tina Westendorf (Armour),

    Roxanne Summerville (Platte-Geddes), and Dale Larsch (Mt. Vernon), as they currently serve on both the

    CORE board and the Mid Central Educational Coop board.  All members present voted aye with Armour,

    Platte-Geddes and Mt. Vernon abstaining.  Motion carried.

 

    Motion Mt. Vernon, seconded by Platte-Geddes to approve the conflict of interests for Lisa Pazour (Kimball),

    Pamela Haukaas (Colome), and Lindsey Weich (Plankinton), as they currently serve on both the

    CORE board and the Mid Central Educational Coop board.  All members present voted aye with Kimball,

    Colome, and Plankinton abstaining.  Motion carried.

 

Annual Meeting Approvals

    Motion Kimball, seconded by Colome to approve the following items:

a.       Designate the Central Dakota Times (Kimball) as the cooperative’s official newspapers for the 2022-2023 school year.

b.       Designate Rodney Freeman as the cooperative’s official legal counsel

c.        Authorize Catrina Brown (Business Manager) Chad Clites (Board President) and Dale Larsch (Board Vice-President) as signer on all accounts and depositories.

d.       Designate depositories of Core Educational Cooperative as First Fidelity (Platte).

e.        Designate Director and Business Manager as authorized purchasing agents.

f.        Authorize Business Manager to advertise for bids and quotes on necessary materials.

g.        Authorize Business Manager to Invest and Reinvest Funds in institutions, which may serve the greatest advantage to the cooperative.

h.       Approval of Bond for Business Manager in the amount of $50,000, Director in the amount of $10,000

i.         Set date Thursday of the first full week of each month, time ­­­­­­­­­­­­­­­­­­­­10:00 a.m., place Core Educational Cooperative. (Unless otherwise specified)

j.         Approve Robert’s Rule of Order (revised) as the guide for Core Cooperative board meetings

k.       Approve Auditor’s for 2021-2022 school year, Schoenfish and Company

l.         Establish the board member per diem at $60.00 for board members and $70.00 for board president per meeting plus mileage at $0.42 per mile

m.     Approve use of electronic (facsimile) signatures on vouchers, work logs and reports

n.       Approve publication of salaries

o.       Approve Personnel Handbook

p.       Approve Comprehensive Special Education Plan

q.       Approve By-Laws

r.         Approve Motor Vehicle Policy Amendments

s.        Approve Computer Use Policy

All members present voted aye.  Motion carried.

Executive Session for Personnel per SDCL 1-25-2 (1) Contracts

Motion Plankinton, seconded by Platte-Geddes to enter into executive session at 10:32 a.m. to discuss personnel per SDCL 1-25-2 (1) contracts. All members present voted aye. Motion carried.

 

     President C. Clites declared open session at 10:34 a.m.

Approve Contracts per SDCL 1-25-2 (1)

    Motion Kimball, seconded by Armour to approve the following contracts:

 Caitlyn Degroot

Evaluate Technical Writing Course

VS2023-030

$100 per course, per semester

Mandy DeWitt

Evaluate Art History course

VS2023-031

$100 per course, per semester

    All members present voted aye.  Motion carried.

Director’s Report

    No action taken.

Next Meeting:

      August 3, 2022 at 10:00 a.m. at the CORE Educational Cooperative in Platte, SD.

Adjourn

Motion Plankinton, seconded by Kimball to adjourn the meeting at 10:54 a.m.  All members present voted aye.  Motion carried.

 

 

_______________________________                      _______________________________

President                                                                          Business Manager