MINUTES OF THE REGULAR BOARD MEETING OF THE
CORE EDUCATIONAL COOPERATIVE
BOARD OF DIRECTORS
WEDNESDAY, JULY 13, 2022
President C. Clites called the budget hearing to order at 9:50 a.m. and the regular meeting of the Board of Directors of the Core Educational Cooperative to order at 10:05 a.m. on Wednesday, July 13, 2022, at CORE Educational Cooperative Office in Platte, SD.
Members present: Tina Westendorf (Armour), Pamela Haukaas (Colome Consolidated), Chad Clites (Corsica-Stickney), Katie Bolander via Zoom (Gregory), Lisa Pazour (Kimball), Judge Jessop via Zoom (Lyman), Dale Larsch (Mt. Vernon), Lindsey Weich (Plankinton), Roxanne Summerville (Platte-Geddes), Sara Thompson left at 10:30 a.m. via Zoom. (Wessington Springs), and Brooke LeGrand via Zoom (Wolsey-Wessington).
Members absent: Joel Johnson (Burke) and Kris Pursell (White Lake).
Superintendents: Craig Holbeck via Zoom (Armour), Clint Nelson via Zoom (Mt. Vernon), and Joel Bailey (Platte-Geddes).
Others present: Valerie Johnson (Director), Renee Thomas (Assistant Director), Catrina Brown (Business Manager), Jane Keller (Office Assistant), and Betsy Rohde (Colome Business Manager).
Additional Agenda Items
No additional agenda items were added.
Approve Agenda
Motion Kimball, seconded by Armour approving the agenda. All members present voted aye. Motion carried.
Budget Hearing
Time was allowed for a hearing on the proposed 2022-2023 budget in accordance with SDCL 13-11-02. No
action taken.
Adjourn Budget Hearing
Motion
Kimball, seconded by Mt. Vernon to adjourn the budget hearing meeting at 10:05
a.m. All members
present voted aye. Motion carried.
The regular meeting was called order at 10:05 a.m.
Additional Agenda Items
Oath of Office for Lyman Representative.
Approve Agenda
Motion Plankinton, seconded by Platte-Geddes approving the amended agenda. All members present voted aye. Motion carried.
Oath of Office per SDCL 3-1-5 for Lyman Representative
The Business Manager administered the oath of office per SDCL 3-1-5 to Judge Jessop (Lyman).
Approve Minutes from June 29, 2022
Motion Kimball, seconded by Plankinton approving the minutes from the regular meeting held on June 29, 2022. All members present voted aye. Motion carried.
Public Forum
No action taken.
Approve Financial Reports
Motion Mt. Vernon, seconded by Kimball approving the report of cash transactions, payroll summary report, revenue summary, and expenditure reports dated June 30, 2022. All members present voted aye. Motion carried.
Approve July 2022 Bills
Motion Plankinton, seconded by Armour approving the following bills for payment:
|
Check # |
Vendor Name |
Account Number |
Invoice Detail
Description |
Invoice |
|
3025 |
SOFTWARE HOUSE INTERNATIONAL |
10
2227 000 473 |
EDUCATION
QUALIFIED USER |
$
1,217.42 |
|
3025 |
SOFTWARE HOUSE INTERNATIONAL |
10
2227 000 473 |
WINDOWS
SERVER STANDARD TWO CORE PACKS |
$
105.80 |
|
3002 |
EMC
INSURANCE COMPANY |
10
2545 000 550 |
CAR
INSURANCE FOR 22-23 |
$
30,628.00 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
10
2623 000 240 |
WORKER'S
COMP INSURANCE |
$
297.21 |
|
|
|
|
Fund 10 Total: |
$
32,248.43 |
|
|
|
|
|
|
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2113 000 240 |
WORKER'S
COMP INSURANCE |
$
445.82 |
|
3028 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2113 000 413 |
BEHAVIORAL
ANALYST FUEL |
$
69.01 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2126 000 240 |
WORKER'S
COMP INSURANCE |
$
297.21 |
|
3005 |
GILL,
AMBER |
22
2126 000 411 |
FINGERPRINT
FEE |
$
10.00 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2149 000 240 |
WORKER'S
COMP INSURANCE |
$
445.82 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2159 000 240 |
WORKER'S
COMP INSURANCE |
$
1,658.30 |
|
3456 |
BRINK,
BOBBI |
22
2159 000 334 |
SPEECH
TRAVEL |
$
183.12 |
|
3011 |
MAIN
STREET AUTO PARTS LLC |
22
2159 000 413 |
SPEECH
WIPERS - TANIA #21 |
$
31.39 |
|
3013 |
NELSON'S
MACHINE AND WELDING |
22
2159 000 413 |
SPEECH
OIL CHANGE - TANIA #21 |
$
55.95 |
|
3028 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2159 000 413 |
SPEECH
FUEL |
$
228.16 |
|
3022 |
SD
SPEECH-LANGUAGE-HEARING ASSOCIATION |
22
2159 000 640 |
SPEECH
WORKSHOP DUES |
$
2,000.00 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2171 000 240 |
WORKER'S
COMP INSURANCE |
$
148.60 |
|
3029 |
VERIZON
WIRELESS |
22
2171 000 340 |
PT
MIFI |
$
40.01 |
|
3028 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2171 000 413 |
PT
FUEL |
$
44.58 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2172 000 240 |
WORKER'S
COMP INSURANCE |
$
297.21 |
|
3010 |
LAWLER
AUTOMOTIVE INC |
22
2172 000 413 |
OT
TIRES AND OIL CHANGE - PAIGE #18 |
$
617.37 |
|
3024 |
SEVERSON'S
SERVICE |
22
2172 000 413 |
OT
OIL CHANGE AND BATTERY - SONA #2 |
$
230.85 |
|
3018 |
RIVERSIDE
TECHNOLOGIES, INC |
22
2227 000 541 |
HP
450 G8 NON TOUCH |
$
7,188.00 |
|
3018 |
RIVERSIDE
TECHNOLOGIES, INC |
22
2227 000 541 |
RTI
AND HP 3 YEAR ADP |
$
1,188.00 |
|
3018 |
RIVERSIDE
TECHNOLOGIES, INC |
22
2227 000 541 |
HP
800 DM G6 WITH WIFI |
$
569.00 |
|
3018 |
RIVERSIDE
TECHNOLOGIES, INC |
22
2227 000 541 |
HP
E24 G4 23.8 INCH DISPLAY |
$
368.00 |
|
3000 |
CORSICA
GLOBE |
22
2319 000 350 |
BOARD
ADVERTISING |
$
120.00 |
|
3006 |
GREGORY
TIMES-ADVOCATE |
22
2319 000 350 |
BOARD
ADVERTISING |
$
354.02 |
|
3015 |
PLATTE
ENTERPRISE, THE |
22
2319 000 350 |
BOARD
ADVERTISING |
$
97.50 |
|
3003 |
FIRST
BANK & TRUST |
22
2319 000 411 |
BOARD
SUPPLIES-WEBSITE |
$
338.58 |
|
2997 |
ASBSD |
22
2319 000 640 |
BOARD
DUES 22-23 |
$
775.00 |
|
3008 |
INSTITUTIONAL
COMPLIANCE SOLUTIONS |
22
2319 000 640 |
TITLE
IX TRAINING |
$
12,500.00 |
|
3023 |
SD
TEACHER PLACEMENT CENTER |
22
2319 000 640 |
BOARD
DUES 22-23 |
$
435.00 |
|
3002 |
EMC
INSURANCE COMPANY |
22
2319 000 651 |
INSURANCE
FOR 22-23 |
$
13,166.00 |
|
3007 |
HUB
INTERNATIONAL MOUNTAIN STATE |
22
2319 000 651 |
FISCAL
AND DIRECTOR BOND |
$
300.00 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2321 000 240 |
WORKER'S
COMP INSURANCE |
$
148.60 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2329 000 240 |
WORKER'S
COMP INSURANCE |
$
297.21 |
|
3028 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2329 000 413 |
DIRECTOR
FUEL |
$ 65.12 |
|
3020 |
SCHOOL
ADMINISTRATORS OF SD |
22
2329 000 640 |
DIRECTOR
DUES |
$
939.50 |
|
3020 |
SCHOOL
ADMINISTRATORS OF SD |
22
2329 000 640 |
ASSISTANT
DIRECTOR DUES |
$
719.50 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2529 000 240 |
WORKER'S
COMP INSURANCE |
$
148.60 |
|
3017 |
QUILL
CORPORATION |
22
2529 000 411 |
FISCAL
SUPPLIES |
$
108.64 |
|
3026 |
SOFTWARE
UNLIMITED, INC. |
22
2529 000 411 |
FISCAL
ACCOUNTING SOFTWARE |
$
5,100.00 |
|
3014 |
NORTHWESTERN
ENERGY |
22
2549 000 321 001 |
OFFICE
ELECTRICITY |
$
339.00 |
|
2999 |
CITY
OF PLATTE |
22
2549 000 321 002 |
OFFICE
WATER AND SEWER |
$
72.63 |
|
3016 |
PLATTE
TREE AND LAWN CARE |
22
2549 000 323 |
OFFICE
YARD SPRAY |
$
60.00 |
|
3019 |
ROCKFORD'S
SANITATION, LLC |
22
2549 000 323 |
OFFICE
GARBAGE |
$
60.00 |
|
3030 |
WYNIA
MOWING |
22
2549 000 323 |
OFFICE
MOWING |
$
75.00 |
|
3012 |
MIDSTATE
COMMUNICATIONS |
22
2549 000 340 |
OFFICE
PHONE |
$
307.15 |
|
3029 |
VERIZON
WIRELESS |
22
2549 000 340 |
OFFICE
MIFI |
$
40.01 |
|
3001 |
COUNTY
FAIR |
22
2549 000 411 |
OFFICE
SUPPLIES |
$
12.89 |
|
3027 |
SYNCB/AMAZON |
22
2549 000 411 |
OFFICE
SUPPLIES |
$
195.88 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2765 000 240 |
WORKER'S
COMP INSURANCE |
$
148.60 |
|
3027 |
SYNCB/AMAZON |
22
2765 000 411 |
BIRTH
TO THREE SUPPLIES |
$
47.98 |
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2765 019 240 |
WORKER'S
COMP INSURANCE |
$
125.00 |
|
|
|
|
Fund 22 Total: |
$
53,213.81 |
|
|
|
|
|
|
|
3004 |
FIRST
DAKOTA INDEMNITY COMPANY |
53
2226 000 240 |
WORKER'S
COMP INSURANCE |
$
445.82 |
|
3455 |
BREWER,
LINDSEY |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
540.00 |
|
3457 |
DYK,
ROXANE |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
450.00 |
|
3458 |
LARSON,
ERIN |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
360.00 |
|
3459 |
SCHAFFER,
MAXWELL |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
360.00 |
|
3460 |
SCHNEIDER,
JEFF |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
90.00 |
|
3461 |
SCHNEIDER,
MARY |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
2,610.00 |
|
3009 |
KRAFT,
SARA |
53
2226 000 319 202 |
BLACKBOARD
TEACHER PAYMENT |
$
505.00 |
|
3029 |
VERIZON
WIRELESS |
53
2226 000 340 |
VS
PHONE |
$
51.34 |
|
3021 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
53
2226 000 411 |
VS
FINGERPRINTS |
$
43.25 |
|
2998 |
BLACKBOARD
INC |
53
2226 000 411 202 |
BLACKBOARD
LICENSES; INV #1380720 |
$
6,000.00 |
|
3027 |
SYNCB/AMAZON |
53
2226 000 411 202 |
BLACKBOARD
SUPPLIES |
$
156.56 |
|
|
|
|
Fund 53 Total: |
$
11,611.97 |
|
|
|
|
|
|
|
|
|
|
Report
Total: |
$ 97,074.21 |
All members present voted aye. Motion carried.
Approve Other Payroll
Motion by Kimball, seconded by Mt. Vernon to approve
the following other payroll:
|
PAYROLL ITEMS THAT NEED APPROVAL BY THE GOVERNING BOARD |
||
|
July 13, 2022 |
||
|
EMPLOYEE NAME |
SERVICES |
AMOUNT |
|
Betsy Shippy |
PT Services |
$455.10 |
|
TOTAL TO BE APPROVED FOR JULY
20, 2022 PAYROLL |
$455.10 |
|
All members present voted aye. Motion
carried.
Officially adjourn the 2021-2022
Cooperative Board and appoint Director Valerie Johnson as temporary chairperson
Motion Armour, seconded by Platte-Geddes to
officially adjourn the 2021-2022 cooperative board meeting at
10:18 a.m. and appoint director Valerie
Johnson as temporary chairperson. All
members present voted aye.
Motion carried.
Oath of Office per SDCL 3-1-5 for board members
The Business Manager administered the oath of office per SDCL 3-1-5 to all cooperative board members in
attendance.
Organize the 2022-2023 Board
of Education
Motion by Kimball, seconded by Plankinton
to nominate Chad Clites as President for 2022-2023 year,
nominations ceased
by Armour and seconded by Mt. Vernon. All members present voted aye. Motion carried.
Motion Kimball, seconded by Plankinton to
nominate Dale Larsch as Vice President for 2022-2023 year,
nominations ceased
by Armour and seconded by Platte-Geddes. All members present voted aye. Motion
carried.
Motion Kimball, seconded by Plankinton to elect Chad
Clites as President and Dale Larsch as Vice President
for 2022-2023. All members present voted aye. Motion carried.
Meeting
was turned back over to President Chad Clites.
Approve Potential Conflict
of Interest per SDCL 3-23
Motion Kimball, seconded by Plankinton to
approve the conflict of interests for Tina Westendorf (Armour),
Roxanne Summerville (Platte-Geddes), and
Dale Larsch (Mt. Vernon), as they currently serve on both the
CORE board and the Mid Central Educational
Coop board. All members present voted
aye with Armour,
Platte-Geddes and Mt. Vernon abstaining. Motion carried.
Motion Mt. Vernon, seconded by Platte-Geddes
to approve the conflict of interests for Lisa Pazour (Kimball),
Pamela Haukaas (Colome), and Lindsey Weich
(Plankinton), as they currently serve on both the
CORE board and the Mid Central Educational
Coop board. All members present voted
aye with Kimball,
Colome, and Plankinton abstaining. Motion carried.
Annual Meeting Approvals
Motion Kimball, seconded by Colome to approve the
following items:
a.
Designate
the Central Dakota
Times (Kimball) as
the cooperative’s official newspapers for the 2022-2023 school year.
b.
Designate
Rodney Freeman as the cooperative’s official legal counsel
c.
Authorize Catrina Brown (Business Manager) Chad Clites (Board President) and
Dale Larsch (Board
Vice-President) as signer on all accounts and depositories.
d.
Designate
depositories of Core Educational Cooperative as First Fidelity (Platte).
e.
Designate
Director and Business Manager as authorized
purchasing agents.
f.
Authorize
Business Manager to advertise for bids and quotes on necessary materials.
g.
Authorize
Business Manager to Invest and Reinvest Funds in institutions, which may serve
the greatest advantage to the cooperative.
h.
Approval
of Bond for Business Manager in the amount of $50,000, Director in the amount
of $10,000
i.
Set
date Thursday of the
first full week of each month, time 10:00 a.m., place Core Educational Cooperative. (Unless otherwise specified)
j.
Approve Robert’s Rule of Order (revised) as the guide for
Core Cooperative board meetings
k.
Approve Auditor’s for 2021-2022 school year,
Schoenfish and Company
l.
Establish the board member per diem at $60.00 for board members and
$70.00 for board president per
meeting plus mileage at $0.42 per mile
m. Approve use of electronic (facsimile)
signatures on vouchers, work logs and reports
n.
Approve
publication of salaries
o.
Approve
Personnel Handbook
p.
Approve
Comprehensive Special Education Plan
q.
Approve
By-Laws
r.
Approve
Motor Vehicle Policy Amendments
s.
Approve
Computer Use Policy
All
members present voted aye. Motion
carried.
Executive Session for
Personnel per SDCL 1-25-2 (1) Contracts
Motion
Plankinton, seconded by Platte-Geddes to enter into executive session at 10:32
a.m. to discuss personnel per SDCL 1-25-2 (1) contracts. All members present
voted aye. Motion carried.
President C. Clites declared open session
at 10:34 a.m.
Approve Contracts per SDCL 1-25-2 (1)
Motion Kimball, seconded by Armour to approve the following contracts:
|
Caitlyn Degroot |
Evaluate Technical Writing
Course |
VS2023-030 |
$100 per course, per semester |
|
Mandy DeWitt |
Evaluate Art History course |
VS2023-031 |
$100 per course, per semester |
All members present voted aye. Motion carried.
Director’s Report
No action taken.
Next Meeting:
August 3, 2022 at 10:00 a.m. at the CORE Educational Cooperative in Platte, SD.
Adjourn
Motion Plankinton, seconded by Kimball to adjourn the meeting at 10:54 a.m. All members present voted aye. Motion carried.
_______________________________ _______________________________
President Business Manager
