MINUTES OF THE BUDGET HEARING AND REGULAR BOARD MEETING OF THE
CORE EDUCATIONAL COOPERATIVE
BOARD OF DIRECTORS
THURSDAY, JULY 16, 2020
Vice-President D. Larsch called the budget hearing to order at 9:49 a.m. and the regular meeting of the Board of Directors of the Core Educational Cooperative to order at 9:57 a.m. on Thursday, July 16, 2020, at CORE Educational Cooperative Office in Platte, SD.
Members present: Tina Westendorf (Armour), Joel Koskan (Colome), Karen Timanus via Zoom Conferencing (Gregory), Lisa Pazour joined at 10:00 a.m. (Kimball), Dale Larsch (Mt. Vernon), Lindsay Weich via Zoom Conferencing (Plankinton), Ross Vanzee (Platte-Geddes), Jim Burg (Wessington Springs), and Tara Hochhalter via Zoom Conferencing (Wolsey-Wessington).
Members absent: Joe Kellen (Burke), Chad Clites (Corsica-Stickney), and Kris Pursell (White Lake).
Superintendents: Andrea Powell via Zoom Conferencing (Armour), Erik Person via Zoom Conferencing (Burke), Debbie O’Doan via Zoom Conferencing (Colome), Scott Muckey via Zoom Conferencing (Corsica-Stickney), Joel Bailey via Zoom Conferencing (Platte-Geddes), Pandi Pittman (Wessington Springs), and Jennifer Boomsma via Zoom Conferencing (Wolsey-Wessington).
Others present: Valerie Johnson (Director), Catrina Brown (Business Manager), and Jane Keller (Office Assistant).
Additional Agenda Items
No additional agenda items were added.
Approve Agenda
Motion
Platte-Geddes, seconded by Colome approving the agenda. Roll call vote was held
with all members
voting aye. Motion carried.
Budget Hearing
Time was allowed for a hearing on the proposed 2020-2021 budget in accordance with SDCL 13-11-02. No
action taken.
Adjourn Meeting
Motion
Colome, seconded by Wessington Springs to adjourn the budget hearing meeting at
9:57 a.m. Roll call
vote was held with all members voting aye. Motion carried.
Additional Agenda Items
No additional agenda items were added.
Approve Agenda
Motion Armour, seconded by Colome approving the agenda. Roll call vote was held with all members voting aye. Motion carried.
Approve Minutes from June 24, 2020 and July 2, 2020 Meetings
Motion Wessington Springs, seconded by Platte-Geddes approving the minutes of the meetings held on June 24, 2020 and July 2, 2020. Roll call vote was held with all members voting aye. Motion carried.
Public Forum
Introductions were made for the new office staff, Jane Keller.
Approve Financial Reports
Motion Kimball, seconded by Gregory approving the report of cash transactions, revenue summary report and expenditure reports dated June 30, 2020. Roll call vote was held with all members voting aye. Motion carried.
Approve July 2020 Bills
Motion Platte-Geddes, seconded by Wolsey-Wessington approving the following bills for payment:
|
Check # |
Vendor Name |
Account Number |
Invoice Detail
Description |
Invoice |
|
2145 |
SOFTWARE HOUSE INTERNATIONAL |
10
2227 000 473 |
MICROSOFT
LICENSING FOR 20-21 |
$
1,284.72 |
|
2134 |
MID
CENTRAL EDUCATIONAL COOP |
10
2535 000 520 |
OFFICE
LEASE PAYMENT - JULY & AUGUST |
$ 1,000.00 |
|
2131 |
HUB
INTERNATIONAL MOUNTAIN STATE |
10
2545 000 550 |
CAR
INSURANCE FOR 20-21 |
$
22,822.00 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
10
2623 000 240 |
ED
SPEC WORKMAN'S COMP |
$
149.04 |
|
2144 |
SEVERSON'S
SERVICE |
10
2623 000 413 |
ED
SPEC OIL CHANGE - KARLA #23 |
$
66.15 |
|
|
|
|
Fund 10 Total: |
$
25,321.91 |
|
|
|
|
|
|
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2126 000 240 |
ED
EVAL WORKMAN'S COMP |
$
149.04 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2149 000 240 |
PSYCH
WORKMAN'S COMP |
$
745.04 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2159 000 240 |
SPEECH
WORKMAN'S COMP |
$
1,490.40 |
|
2137 |
PEARSON |
22
2159 000 411 |
SPEECH
SUPPLIES - INV #9868065 |
$
392.52 |
|
2142 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
22
2159 000 411 |
SPEECH
FINGERPRINTS |
$
43.25 |
|
2144 |
SEVERSON'S
SERVICE |
22
2159 000 413 |
SPEECH
CAR REPAIR - JAMIE #11 |
$
88.50 |
|
2147 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2159 000 413 |
SPEECH
FUEL |
$
23.20 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2171 000 240 |
PT
WORKMAN'S COMP |
$
149.04 |
|
2148 |
VERIZON
WIRELESS |
22
2171 000 340 |
PT
MIFI |
$
40.01 |
|
2147 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2171 000 413 |
PT
FUEL |
$
44.71 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2172 000 240 |
OT
WORKMAN'S COMP |
$
298.08 |
|
2147 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2172 000 413 |
OT
FUEL |
$
46.00 |
|
2129 |
FIRST
BANK & TRUST |
22
2319 000 411 |
BOARD
SUPPLIES-WEBSITE |
$
145.34 |
|
2118 |
VERN
EIDE OF MITCHELL |
22
2319 000 550 |
2020
FORD FUSION - RED |
$
16,068.00 |
|
2118 |
VERN
EIDE OF MITCHELL |
22
2319 000 550 |
2020
FORD FUSION |
$
19,968.00 |
|
2126 |
ASBSD |
22
2319 000 640 |
BOARD
DUES 20-21 |
$
775.00 |
|
2143 |
SD
TEACHER PLACEMENT CENTER |
22
2319 000 640 |
BOARD
DUES 20-21 |
$
435.00 |
|
2131 |
HUB
INTERNATIONAL MOUNTAIN STATE |
22
2319 000 651 |
PROPERTY
INSURANCE FOR 20-21 |
$
10,246.00 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2321 000 240 |
OFFICE
ASSISTANT WORKMAN'S COMP |
$
149.04 |
|
1367 |
KELLER,
JANE |
22
2321 000 411 |
OFFICE
ASSISTANT FINGERPRINTS |
$
15.00 |
|
2142 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
22
2321 000 411 |
OFFICE
ASSISTANT FINGERPRINTS |
$
43.25 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2329 000 240 |
DIRECTOR
WORKMAN'S COMP |
$
149.04 |
|
2129 |
FIRST
BANK & TRUST |
22
2329 000 411 |
DIRECTOR
SUPPLIES |
$
30.58 |
|
2147 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2329 000 413 |
DIRECTOR
FUEL |
$
49.89 |
|
2141 |
SCHOOL
ADMINISTRATORS OF SD |
22
2329 000 640 |
DIRECTOR
DUES 20-21 |
$
625.00 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2529 000 240 |
FISCAL
WORKMAN'S COMP |
$
149.04 |
|
2146 |
SOFTWARE
UNLIMITED, INC. |
22
2529 000 411 |
FISCAL
ACCOUNTING PROGRAM 20-21 |
$
4,900.00 |
|
2141 |
SCHOOL
ADMINISTRATORS OF SD |
22
2529 000 640 |
FISCAL
DUES 20-21 |
$
270.00 |
|
2136 |
NORTHWESTERN
ENERGY |
22
2549 000 321 001 |
OFFICE
ELECTRICITY |
$
230.00 |
|
2127 |
CITY
OF PLATTE |
22
2549 000 321 002 |
OFFICE
WATER AND SEWER |
$
70.28 |
|
2139 |
ROCKFORD'S
SANITATION, LLC |
22
2549 000 323 |
OFFICE
GARBAGE |
$
54.00 |
|
2135 |
MIDSTATE
COMMUNICATIONS |
22
2549 000 340 |
OFFICE
PHONE |
$
318.60 |
|
2148 |
VERIZON
WIRELESS |
22
2549 000 340 |
OFFICE
MIFI |
$
40.01 |
|
2138 |
PLATTE
FOOD CENTER |
22
2549 000 411 |
OFFICE
SUPPLIES |
$
14.71 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2765 000 240 |
BIRTH
TO 3 WORKMAN'S COMP |
$
223.56 |
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2765 019 240 |
FAMILY
TRAINER WORKMAN'S COMP |
$
74.60 |
|
|
|
|
Fund 22 Total: |
$
58,553.73 |
|
|
|
|
|
|
|
2130 |
FIRST
DAKOTA INDEMNITY COMPANY |
53
2226 000 240 |
VS
WORKMAN'S COMP |
$
298.08 |
|
2128 |
DYK,
ROXANE |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
160.00 |
|
2132 |
LARSON,
ERIN |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
240.00 |
|
2140 |
ROTH,
NICOLE |
53
2226 000 319 201 |
BLACKBOARD
TEACHER PAYMENT |
$
100.00 |
|
2133 |
LEMKE,
MERCEDES |
53
2226 000 319 202 |
BLACKBOARD
TEACHER PAYMENT |
$
250.00 |
|
2148 |
VERIZON
WIRELESS |
53
2226 000 340 |
VS
PHONE |
$
54.49 |
|
|
|
|
Fund 53 Total: |
$
1,102.57 |
|
|
|
|
|
|
|
|
|
|
Report
Total: |
$ 84,978.21 |
Roll call vote was held with all members voting aye. Motion carried.
Approve Other Payroll
No action taken.
Officially adjourn the 2019-2020
Cooperative Board and appoint Director Valerie Johnson as temporary chairperson
Motion Kimball, seconded by Colome to officially
adjourn the 2019-2020 cooperative board meeting at
10:14 a.m. and appoint director Valerie
Johnson as temporary chairperson. Rolll
call vote was held with all
members voting aye. Motion carried.
Oath of Office per SDCL 3-1-5 for any new board members
The Business Manager administered the oath of office per SDCL 3-1-5 to Lindsay Weich, Plankinton.
Organize the 2020-2021 Board
of Education
Motion by Kimball, seconded by Colome to
nominate Chad Clites as President for 2020-2021 year,
nominations ceased
by Colome and Chad Clites was elected by unanimous ballot. Roll call vote was held with
all members voting aye.
Motion carried.
Motion Armour, seconded by Colome to
nominate Dale Larsch as Vice President for 2020-2021 year,
nominations ceased
by Colome and Dale Larsch was elected by unanimous ballot. Roll call vote was held with
all members voting
aye. Motion carried.
Meeting
was turned back over to Vice President Dale Larsch.
Approve Potential Conflict
of Interest per SDCL 3-23
Motion Colome, seconded by Platte-Geddes to approve
the conflict of interests for Tina Westendorf, Jim
Burg and Lisa Pazour as they currently
serve on both the CORE board and the Mid Central Educational
Coop board.
Roll call vote was held with with Armour, Wessington Springs, and
Kimball abstaining from
voting on their
own conflict of interest waiver. Motion
carried.
Annual Meeting Approvals
Motion Kimball, seconded by Wessington Springs to
approve the following items:
a.
Designate
the Charles Mix County News as the cooperative’s official
newspapers for the 2020-2021 school year.
b.
Designate
Rodney Freeman as the cooperative’s official legal counsel
c.
Authorize
Catrina Brown (Business Manager) Chad Clites (Board President) and Dale
Larsch (Board Vice-President) as signer on all
accounts and depositories.
d.
Designate
depositories of Core Educational Cooperative as First
Fidelity (Platte), Farmer’s State Bank (Parkston), and BankWest (Geddes).
e.
Designate
Director and Business Manager as authorized purchasing agents.
f.
Authorize
Business Manager to advertise for bids and quotes on necessary materials.
g.
Authorize
Business Manager to Invest and Reinvest Funds in institutions, which may serve the greatest advantage to the
cooperative.
h.
Approval
of Bond for Business Manager in the amount of $50,000, Director in the amount
of $10,000
i.
Set
date Thursday of the first full week of each month, time 10:00 a.m., place Core Educational Cooperative. (Unless otherwise
specified)
j.
Approve Robert’s Rule of Order (revised) as the guide for
Core Cooperative board meetings
k.
Approve Auditor’s for 2020-2021 school year,
Schoenfish and Company
l.
Establish the board member per diem at $60.00 for board members and
$70.00 for board president per meeting plus mileage at $0.42 per mile
m. Approve use of electronic (facsimile)
signatures on vouchers, work logs and reports
n.
Approve
publication of salaries
o.
Approve
Personnel Handbook
p.
Approve
Comprehensive Special Education Plan
q.
Approve
By-Laws
r.
Approve
Motor Vehicle Policy Amendments
s.
Approve
Policies
Roll
call vote was held with all members voting aye.
Motion carried.
Executive Session for Personnel
per SDCL 1-25-2 (1)
Motion
Colome, seconded by Armour to enter into executive session at 10:25 a.m. to
discuss personnel per SDCL 1-25-2 (1). Roll call vote was held with all members
voting aye. Motion carried.
Vice-President Dale Larsch declared open session at 10:27 a.m.
Approve Contracts
Motion Wessington Springs, seconded by Kimball to approve the following contracts:
|
Nicole Roth |
Evaluate Introduction to
Agriculture, |
VS2021-031 |
$100 per course, per semester |
|
Lisa Wiese |
Evaluate Cyber Security |
VS2021-032 |
$100 per course, per semester |
|
Rita Cook |
Evaluate Law and Public Safety
course |
VS2021-033 |
$100 per course, per semester |
Roll call vote was held with all members voting aye. Motion carried
First Reading of
Amendment of the Internal Control Policy DHA per SDCL 13-8-39
The first reading of amendment of the Internal Control Policy DHA per SDCL 13-8-39 was completed.
Director’s Report
No action taken.
Next Meeting:
August 6, 2020 at 10:00 a.m. at the CORE Educational Cooperative in Platte, SD.
Adjourn
Motion Colome, seconded by Kimball to adjourn the meeting at 10:48 a.m. Roll call vote was held with all members voting aye. Motion carried.
_______________________________ _______________________________
President Business Manager
