MINUTES OF THE REGULAR BOARD MEETING OF THE
CORE EDUCATIONAL COOPERATIVE
BOARD OF DIRECTORS
THURSDAY, JULY 11, 2019
Vice-President C. Clites called the budget hearing to order at 9:55 a.m. and the regular meeting of the Board of Directors of the Core Educational Cooperative to order at 10:03 a.m. on Thursday, July 11, 2019, at CORE Educational Cooperative Office in Platte, SD.
Members present: Tina Westendorf (Armour), Valerie Drey (Burke), Joel Koskan (Colome), Chad Clites (Corsica-Stickney), Karen Timanus (Gregory), Lisa Pazour (Kimball), Dale Larsch (Mt. Vernon), Jess Sondergroth (Platte-Geddes), Jim Munsen (White Lake), and Kris Pursell (White Lake – alternate).
Members absent: Jason Heezen (Plankinton), Tonya Aldrich (Wessington Springs), and Tara Hochhalter (Wolsey-Wessington).
Superintendents: Erik Person (Burke), Joel Bailey (Platte-Geddes), and Pandi Pittman (Wessington Springs).
Others present: Valerie Johnson (Director) and Catrina Brown (Business Manager).
Additional Agenda Items
No additional agenda items were added.
Approve Agenda
Motion Mt. Vernon, seconded by Kimball approving the agenda. All members present voted aye. Motion
carried.
Budget Hearing
Time was allowed for a hearing on the proposed 2019-2020 budget in accordance with SDCL 13-11-02. No
action taken.
Adjourn Meeting
Motion White Lake, seconded by Platte-Geddes to adjourn the budget hearing meeting at 10:02 a.m. All
members present voted aye. Motion carried.
Additional Agenda Items
No additional agenda items were added.
Approve Agenda
Motion Kimball, seconded by Colome approving the agenda. All members present voted aye. Motion carried.
Approve Minutes from June 13 and 27, 2019 Meetings
Motion White Lake, seconded by Mt. Vernon approving the minutes of the meetings held on June 13 and 27, 2019. All members present voted aye. Motion carried.
Public Forum
No action taken.
Approve Financial Reports
Motion Kimball, seconded by Armour approving the report of cash transactions, revenue summary report and expenditure reports dated June 30, 2019. All members present voted aye. Motion carried.
Approve July 2019 Bills
Motion Colome, seconded by Platte-Geddes approving the following bills for payment:
|
Check # |
Vendor Name |
Account Number |
Invoice Detail
Description |
Invoice |
|
1491 |
SOFTWARE HOUSE INTERNATIONAL |
10
2229 000 471 |
MICROSOFT
LICENSING FOR 19-20 |
$
1,200.54 |
|
1473 |
MID
CENTRAL EDUCATIONAL COOP |
10
2535 000 520 |
OFFICE
LEASE PAYMENT - JULY |
$
500.00 |
|
1473 |
MID
CENTRAL EDUCATIONAL COOP |
10
2535 000 520 |
OFFICE
LEASE PAYMENT - AUGUST |
$
500.00 |
|
1467 |
HUB
INTERNATIONAL MOUNTAIN STATE |
10
2545 000 550 |
CAR
INSURANCE 19-20 |
$
20,774.00 |
|
1480 |
PHILADELPHIA
INSURANCE COMPANY |
10
2545 000 550 |
CAR
INSURANCE |
$
61.00 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
10
2623 000 240 |
ED
SPECIALIST WORKERS COMP |
$
205.60 |
|
1489 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
10
2623 000 411 |
ED
SPECIALIST FINGERPRINTS-BURKE |
$
43.25 |
|
|
|
|
Fund 10 Total: |
$
23,284.39 |
|
|
|
|
|
|
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2126 000 240 |
ED
EVAL WORKERS COMP |
$
205.60 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2149 000 240 |
PSYCH
WORKERS COMP |
$
1,028.00 |
|
1503 |
EDUCATIONAL
ADVANTAGES, INC. |
22
2149 000 411 |
SPED
ADVANTAGE 19-20 |
$
5,848.00 |
|
1494 |
TOM'S
AUTO SERVICE |
22
2149 000 413 |
PSYCH
BRAKES REPAIR - ALISHA #9 |
$
496.60 |
|
1495 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2149 000 413 |
PSYCH
FUEL |
$
28.93 |
|
1488 |
SD
ASSOCIATION OF SCHOOL PSYCHS |
22
2149 000 640 |
PSYCH
WORKSHOP DUES |
$
875.00 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2159 000 240 |
SPEECH
WORKERS COMP |
$
2,056.00 |
|
1496 |
VERIZON
WIRELESS |
22
2159 000 340 |
SPEECH
MIFI |
$
40.01 |
|
1484 |
QUILL
CORPORATION |
22
2159 000 411 |
SPEECH
SUPPLIES |
$
19.99 |
|
1489 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
22
2159 000 411 |
SPEECH
FINGERPRINTS- VOSIKA |
$
43.25 |
|
1477 |
NELSON'S
MACHINE AND WELDING |
22
2159 000 413 |
SPEECH
CAR REPAIR - TANIA #16 |
$
49.95 |
|
1495 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2159 000 413 |
SPEECH
FUEL |
$ 66.65 |
|
1498 |
WITT,
TANIA |
22
2159 000 413 |
SPEECH
FUEL |
$
34.17 |
|
1499 |
WRIGHT,
NATALIE |
22
2159 000 413 |
SPEECH
CAR REPAIR - NATALIE #4 |
$
315.94 |
|
1499 |
WRIGHT,
NATALIE |
22
2159 000 413 |
SPEECH
CAR REPAIR - NATALIE #4 |
$
(315.94) |
|
1502 |
SELECT
SERVICE CENTER |
22
2159 000 413 |
SPEECH
CAR REPAIR - NATALIE #4 |
$
315.94 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2171 000 240 |
PT
WORKERS COMP |
$
205.60 |
|
1496 |
VERIZON
WIRELESS |
22
2171 000 340 |
PT
MIFI |
$
40.01 |
|
1495 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2171 000 413 |
PT
FUEL |
$
69.76 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2172 000 240 |
OT
WORKERS COMP |
$
411.20 |
|
1490 |
SEVERSON'S
SERVICE |
22
2172 000 413 |
OT
FUEL - #21 |
$
34.00 |
|
1495 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2172 000 413 |
OT
FUEL |
$
88.35 |
|
1497 |
WINNER
ADVOCATE |
22
2319 000 350 |
BOARD
ADVERTISING |
$
230.59 |
|
1468 |
IMPACT
APPLICATIONS, INC |
22
2319 000 411 |
CONCUSSION
TESTING LICENSES |
$
1,500.00 |
|
1481 |
PLATTE
FOOD CENTER |
22
2319 000 411 |
BOARD
MEETING SUPPLIES |
$
23.15 |
|
1461 |
ASBSD |
22
2319 000 640 |
BOARD
DUES 19-20 |
$
775.00 |
|
1467 |
HUB
INTERNATIONAL MOUNTAIN STATE |
22
2319 000 651 |
BOARD
LIABILITY INSURANCE 19-20 |
$
10,048.00 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2329 000 240 |
DIRECTOR
WORKERS COMP |
$
205.60 |
|
1472 |
LODGE
AT DEADWOOD, THE |
22
2329 000 334 |
DIRECTOR
TRAVEL; INV #43285 |
$
118.00 |
|
1495 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2329 000 413 |
DIRECTOR
FUEL |
$
34.56 |
|
1487 |
SCHOOL
ADMINISTRATORS OF SD |
22
2329 000 640 |
DIRECTOR
DUES 19-20 |
$
615.00 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2529 000 240 |
FISCAL
WORKERS COMP |
$
205.60 |
|
1492 |
SOFTWARE
UNLIMITED, INC. |
22
2529 000 411 |
FISCAL
ACCOUNTING SOFTWARE FOR 19-20 |
$
4,800.00 |
|
1490 |
SEVERSON'S
SERVICE |
22
2529 000 413 |
FISCAL
FUEL |
$
35.70 |
|
1478 |
NORTHWESTERN
ENERGY |
22
2549 000 321 001 |
OFFICE
ELECTRICITY |
$
304.00 |
|
1462 |
CITY
OF PLATTE |
22
2549 000 321 002 |
OFFICE
WATER AND SEWER |
$
67.54 |
|
1476 |
MOZE
F. SANITATION |
22
2549 000 323 |
OFFICE
GARBAGE |
$
54.00 |
|
1482 |
PLATTE
TREE AND LAWN CARE |
22
2549 000 323 |
OFFICE
LAWN MAINTENANCE |
$
55.00 |
|
1486 |
S&H
HEATING AND COOLING INC |
22
2549 000 323 |
OFFICE
AIR REPAIR; INV #1742 |
$
1,501.95 |
|
1500 |
WYNIA
MOWING |
22
2549 000 323 |
OFFICE
MOWING |
$
60.00 |
|
1474 |
MIDSTATE
COMMUNICATIONS |
22
2549 000 340 |
OFFICE
PHONE |
$
337.97 |
|
1479 |
OFFICE
PRODUCTS CENTER |
22
2549 000 411 |
OFFICE
PAPER |
$
360.00 |
|
1484 |
QUILL
CORPORATION |
22
2549 000 411 |
OFFICE
SUPPLIES |
$
24.28 |
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
22
2765 000 240 |
BIRTH
TO THREE WORKERS COMP |
$
205.60 |
|
1495 |
US
BANK VOYAGER FLEET SYSTEMS |
22
2765 000 334 |
BIRTH
TO THREE FUEL |
$
38.59 |
|
1489 |
SD
DIVISION OF CRIMINAL INVESTIGATION |
22
2765 000 411 |
BIRTH
TO THREE FINGERPRINTS - MOSTERD |
$
43.25 |
|
|
|
|
Fund 22 Total: |
$
33,600.39 |
|
|
|
|
|
|
|
1464 |
FIRST
DAKOTA INDEMNITY COMPANY |
53
2226 000 240 |
VIRTUAL
SCHOOL WORKERS COMP |
$
411.20 |
|
1466 |
HANSEN,
ANDREA |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$ 160.00 |
|
1469 |
JOHNSON,
DILLON |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
400.00 |
|
1470 |
KARY,
RACHEL |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
80.00 |
|
1471 |
KOUPAL,
KAREN |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
800.00 |
|
1475 |
MITTELSTEDT,
RODNEY |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
640.00 |
|
1483 |
PUNT,
KANDY |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
720.00 |
|
1485 |
RAAK,
CATHERINE |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
720.00 |
|
1493 |
TEEL,
APRIL |
53
2226 000 319 201 |
EDGE
TEACHER PAYMENT |
$
80.00 |
|
1465 |
FRIDLEY,
SARA |
53
2226 000 319 202 |
BLACKBOARD
SUPPORT |
$
102.93 |
|
1496 |
VERIZON
WIRELESS |
53
2226 000 340 |
VS
PHONE |
$
54.32 |
|
1463 |
EDGENUITY
INC |
53
2226 000 411 201 |
PD
WEBINAR TRAINING PER QUOTE |
$
500.00 |
|
1463 |
EDGENUITY
INC |
53
2226 000 411 201 |
DIGITAL
LIBRARIES 6-12 REUSABLE |
$
7,500.00 |
|
1463 |
EDGENUITY
INC |
53
2226 000 411 201 |
DIGITAL
LIBRARY 6-12 CONCURRENT |
$
15,000.00 |
|
1463 |
EDGENUITY
INC |
53
2226 000 411 201 |
MYPATH
READING AND MATH SITE |
$
3,500.00 |
|
1501 |
ZOOM
VIDEO COMMUNICATIONS, INC |
53
2226 000 411 202 |
BLACKBOARD
SUPPLIES |
$
43.80 |
|
|
|
|
Fund 53 Total: |
$
30,712.25 |
|
|
|
|
|
|
|
|
|
|
Report
Total: |
$ 87,597.03 |
All members present voted aye. Motion carried.
Approve Other Payroll
Motion White Lake, seconded by Mt. Vernon to approve the following other payroll:
|
PAYROLL ITEMS THAT NEED APPROVAL BY THE GOVERNING BOARD |
||
|
July 11, 2019 |
||
|
EMPLOYEE NAME |
SERVICES |
AMOUNT |
|
Cheryl Pruett |
OTA Services - June 2019 |
$1,283.25 |
|
|
|
|
|
TOTAL TO BE APPROVED FOR JULY
20, 2019 PAYROLL |
$1,283.25 |
|
All members present voted aye. Motion carried.
Approve 2018-2019
Contingency Transfer per SDCL 13-11-2.1
Motion Kimball, seconded by Colome to approve the contingency transfer for 2018-2019
per SDCL 13-11-2.1:
22-7000-000-690 Contingency Account -$1,467.00
22-2172-000-111 Occupational Therapy +$1,467.00
Roll
call vote was held with all members present voting aye. Motion carried.
Officially adjourn the
2018-2019 Cooperative Board and appoint Director Valerie Johnson as temporary
chairperson
Motion Mt. Vernon, seconded by Armour
to officially adjourn the 2019-2019 cooperative board meeting at
10:16 a.m. and appoint director Valerie
Johnson as temporary chairperson. All
members present voted aye.
Motion carried.
Oath of Office per SDCL 3-1-5 for any new board members
The Business Manager administered the oath of office per SDCL 3-1-5 to Kris Pursell, White Lake alternate.
Organize the 2019-2020 Board
of Education
Motion by Colome,
seconded by White Lake to nominate Chad Clites as President for 2019-2020 year,
nominations ceased by Colome
and Chad Clites was elected by unanimous ballot. All members present voted
aye.
Motion carried.
Motion Colome,
seconded by Kimball to nominate Dale Larsch as Vice President for 2019-2020
year,
nominations ceased by Colome
and Dale Larsch was elected by unanimous ballot. All members present voted
aye.
Motion carried.
Approve Potential Conflict
of Interest per SDCL 3-23
Motion Colome, seconded by
Platte-Geddes to approve the conflict of interests for Tina Westendorf,
Jim
Munsen and Lisa
Pazour as they currently serve on both the CORE board and the Mid Central
Educational
Coop board.
All members present voted aye with Armour,
White Lake, and Kimball abstaining from voting.
Motion carried.
Annual Meeting Approvals
Motion Kimball, seconded by White Lake to approve
the following items:
a. Designate
the Corsica Globe and Stickney Argus as the cooperative’s
official newspapers for the 2019-2020 school year.
b. Designate
Rodney Freeman as the cooperative’s official legal counsel
c.
Authorize Catrina Brown (Business Manager)
Chad Clites (Board President) and Dale Larsch (Board Vice-President) as signer
on all accounts and depositories.
d. Designate
depositories of Core Educational Cooperative as First Fidelity (Platte),
Farmer’s State Bank (Parkston), and BankWest
(Geddes).
e.
Designate Director and Business Manager as
authorized purchasing agents.
f.
Authorize Business Manager to advertise
for bids and quotes on necessary materials.
g.
Authorize Business Manager to Invest and
Reinvest Funds in institutions which may serve the greatest advantage to the
cooperative.
h. Approval
of Bond for Business Manager in the amount of $50,000, Director in the amount
of $10,000
i.
Set date Thursday of the first full week
of each month, time 10:00
a.m.,
place Core Educational
Cooperative. (Unless otherwise specified)
j.
Approve Robert’s Rule
of Order (revised) as the guide for Core Cooperative board meetings
k. Approve Auditor’s for 2019-2020 school year, Schoenfish and Company
l.
Establish the board member per diem at
$60.00 for board members and $70 for board president per meeting plus mileage at
$0.42 per mile
m. Approve
use of electronic (facsimile) signatures on vouchers, work logs and reports
n. Approve
publication of salaries
o. Approve
Personnel Handbook
p. Approve
Comprehensive Special Education Plan
q. Approve
By-Laws
r.
Approve Policies
All members present voted aye. Motion carried.
Signature Stamp Discussion
and Action
No action taken.
Executive Session for Personnel
per SDCL 1-25-2 (1)
Motion
Armour, seconded by Gregory to enter into executive
session at 10:30 a.m. to discuss personnel per SDCL 1-25-2 (1). All members
present voted aye. Motion carried.
President Chad Clites declared open session at 10:31 a.m.
Approve Contracts
Motion Kimball, seconded by Mt. Vernon to approve the following contracts:
|
VS2020-029 |
Emily
Anderson |
Relationships
Across a Lifespan |
$250
for course development |
|
VS2020-030 |
Taylor
Krause |
Fundamental
Ag Technology |
$250
for course development |
All members present voted aye. Motion carried
Second Reading of
Amendment of Professional Staff Leaves and Absences Policy GCBD per SDCL
13-8-39
Motion White Lake, seconded by Armour to approve the amendment of the Professional Staff Leaves and
Absences Policy
GCBD per SDCL 13-8-39. All members
present voted aye. Motion carried.
Director’s Report
No action taken.
Next Meeting:
August 7, 2019 at 10:00 a.m. at the CORE Educational Cooperative in Platte, SD.
Adjourn
Motion Platte-Geddes, seconded by White Lake to adjourn the meeting at 10:50 a.m. All members present voted aye. Motion carried.
_______________________________ _______________________________
President Business Manager
